Email Large Files from Outlook with Acrobat.com

by LtBowser on Mar.22, 2009, under How to

Have you ever tried to send large files with your Outlook but can’t because your systems admin has set a limitation to your attachments? We’ll here’s a good solution to your problem. Use Acrobat.com Outlook Add-in.

The Acrobat.com Beta was launched last year and is where you can store up to 5GB of data and share with others. You can access it from a browser, a desktop application, and now with the Outlook Add-in.

Installing the Acrobat.com Add-in

Installing the plug-in is fast and easy using the installation wizard. You might have to update to the shared Add-in support for .Net Framework 2.0 (KB908002).

Just follow through the wizard, no special steps required…

Using the Acrobat.com Add-in

After the installation open Outlook to compose a new message and you will find the new plug-in under the new Acrobat.com tab.

To begin using it you will need to sign in with your Adobe ID or simply sign up for a new account.

Now choose the file or files you want to send to the email recipient for download. Here you can also choose Open or Restricted Access where Open lets others access the file if the email is forwarded. Also, to share a restricted document the recipient will need an Acrobat.com account as well.

After you have the files click the Attach button which will show a progress bar as the files upload to Acrobat.com.

After the files have been uploaded you will see Acrobat.com and the link for the recipient to download.

You can change different settings under preferences such as the size of the attachment you want to use Acrobat.com for.

When you click on the email link to get the file if Restricted you will be required to sign into your Acrobat.com account to see it. If you share the files anyone who gets the link can preview and download it.

Another cool feature of the Add-in is being able to invite people to online web conferences with Adobe Connect Now.

Keep in mind that Acrobat.com is still in Beta and you may experience connectivity problems or other glitches but overall this is a great way to send large files for free.